Deciding to invest in an information technology (IT) service or product is stressful. Granted, it’s usually a big purchase and the expectations are high. You have to evaluate dozens of factors including data security, implementation time frames and industry expertise. Naturally, there’s a lot of pressure to get it right. Luckily, a thoughtful IT RFP can help you make a data-based, strategic choice.
In this blog, we’ll explore everything you need to know about creating an effective RFP for technology. From key terminology and definitions to simple steps you can take to identify a vendor who meets all your requirements, you’ll find what you need here. Finally, we’ll offer RFP examples and a template to help guide you through the process.
Key takeaway: Remember, make sure your RFP will actually achieve your objective. Consider that there might be a simpler, quicker way to find the information you need (RFQ, RFI, etc.). Finally, if you do go with an RFP, do your homework, look for tips and examples, and make sure you’ve included all the critical criteria.
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Originally published on January 13, 2017 — Updated February 16, 2023