Procurement professionals don’t have time to create every request for proposal (RFP) from scratch. Which is why so many use a simple RFP template to kickstart their e-sourcing process. When built properly, RFP templates can save an enormous amount of time. 

In fact, by developing an RFP questions template, you can fast-track your next procurement project. Templates also allow you to skip the time-consuming process of collecting question data. Instead, you can focus on tailoring the necessary RFP content and planning the project review.

Check out these best practices to get the most value out of your RFP templates.

8 request for proposal template best practices

Streamline the process with RFP software

RFP management software can help you create RFP templates so you can easily reuse questions, categorize and tag questions or sections and collaborate on updates.

For example, with RFP360 you can:

  • Build and customize RFP templates for any sourcing situation
  • Search your knowledge library to help you find and reuse similar questions
  • Segment and tag your questions or templates by industry, project, location and more.
  • Work with your team in one version of the RFP to ensure transparency throughout the process
  • Collaborate with vendors to issue updates, answer questions and track progress
  • Leverage automated weighted scoring and side-by-side comparisons

Originally published September 28, 2018 – Updated November 26, 2019